Global Privacy Policy for BookHouse Inc.
Last Updated: April 10, 2026
1.0 About this Privacy Policy; Scope of Application ibookhouse is a brand and product owned and operated by BookHouse Inc. (referred to as “the Company,” “we,” “our,” or “us”). This Policy describes how we collect, store, use, and disclose personal information from our visitors, authors, and subscribers (“you,” or “user”) in connection with the website located at https://www.google.com/search?q=ibookhouse.com and our mobile applications. By using our Services, you acknowledge that you have read and understood this Policy.
2.0 Information We Collect The information we gather enables us to personalize and improve our services and allows users to set up accounts. We collect information directly from you, automatically through your device, and from third-party sources.
2.1 Information You Provide to Us We collect the following types of information when you interact with the ibookhouse platform:
• Contact Information: Full name, email address, mailing address, and phone number.
• User-Generated Content: Documents, comments, reviews, images, or notes made within the Digital Content.
• Profile Data: Biography and profile picture.
2.2 Financial and Taxation Audit Table (For Authors and Distribution Partners) To fulfill our contractual obligations and comply with international tax laws, we collect specific data from users who distribute content via ibookhouse:
Data Category
Specific Information Collected
Purpose and Legal Basis
Financial Data
Account holder name, bank name, account number (IBAN), and currency of account.
Performance of Contract: To fulfill and manage payments for sales and royalties.
Taxation Data
Tax ID (e.g., SSN, EIN, or TIN), citizenship, and country of residence.
Compliance with Legal Obligations: To prevent fraudulent transactions and assist law enforcement.
Identity Verification
Government ID, Green Card, or proof of address/residency.
Legitimate Interest: To verify residency status as regulated by international taxation laws.
Content Metadata
Pen name, biography, author information, and book metadata.
Product Fulfillment: To identify authors and goods on the platform.
2.3 Information Collected Automatically We automatically receive and record information on our server logs from your device:
• Device Characteristics: IP address, unique device identifier, browser type, and operating system.
• Usage Metrics: Reading activity (frequency and duration), search queries, actions taken on the platform, and content consumed (viewed, uploaded, or shared).
• Location: General location derived from your IP address to ensure content availability in your region.
3.0 How We Use Your Information
BookHouse Inc. processes your information for specific purposes, ensuring that data collection is limited to what is strictly necessary for the following:
• Service Delivery: To provide the ibookhouse e-reading experience, including library syncing and personalized bookmarks.
• Royalties & Payments: To facilitate financial settlements between BookHouse Inc. and its publishing partners.
• Security & DRM: To protect digital content from unauthorized distribution using Digital Rights Management (DRM) technologies.
• Communications: To send system updates, security alerts, and marketing materials (where consent is provided).
4.0 Data Processors and Third-Party Audit Table
We do not sell your data. However, to provide the ibookhouse services, we share information with trusted third-party processors. Below is a detailed audit of our primary partners, as categorized by their function:
Service Provider
Category
Purpose
Privacy Policy Link
Amazon Web Services (AWS)
Cloud Infrastructure
Secure data hosting and server management for the ibookhouse platform.
AWS Privacy
Stripe / PayPal
Payment Processing
Processing subscription fees and secure book purchases.
Stripe Privacy
Tipalti
Payout Management
Managing royalty distributions and tax compliance for authors and publishers.
Tipalti Privacy
Google Analytics / Firebase
Analytics & Monitoring
Tracking app performance, crash reports, and user engagement metrics.
Google Privacy
Gemini (Google AI)
Artificial Intelligence
Enhancing in-app search, providing smart summaries, and content discovery assistance.
Google Privacy
Claude (Anthropic AI)
Artificial Intelligence
Powering AI metadata generation, deep text analysis, and automated book reviews.
Anthropic Privacy
OpenAI (ChatGPT)
Artificial Intelligence
Assisting in metadata optimization and automated content moderation.
OpenAI Privacy
SendGrid / Mailchimp
Communications
Delivering transactional emails and marketing newsletters.
Twilio Privacy
5.0 Artificial Intelligence (AI) and Automated Processing
In alignment with 2026 digital standards, BookHouse Inc. discloses its use of AI technologies within the ibookhouse ecosystem:
• Metadata Optimization: We utilize Large Language Models (LLMs) to assist authors in refining book descriptions and generating relevant search tags to improve discoverability.
• Automated Moderation: AI tools are used to screen uploaded content for potential copyright violations or prohibited material.
• User Support: AI-driven chatbots provide 24/7 technical assistance to users regarding their ibookhouse accounts.
• Transparency: We do not use AI to make automated decisions that carry legal consequences for our users without human oversight.
6.0 Information Disclosure for Legal and Protection Purposes
We may disclose your data if we believe in good faith that such disclosure is necessary to:
1 Comply with a legal obligation or government request (e.g., IRS tax audits).
2 Protect and defend the rights or property of BookHouse Inc.
3 Protect the personal safety of users of the ibookhouse platform.
7.0 Your Privacy Rights and Choices
BookHouse Inc. believes that users should have meaningful control over their personal information. Regardless of your jurisdiction, we provide a unified framework to exercise your rights. The following table summarizes your rights under global regulations (GDPR, CCPA, etc.):
Right
Description
How to Exercise on ibookhouse
Right to Access
Request a copy of all personal data we hold about you.
Contact privacy@ibookhouse.com
Right to Rectification
Correct inaccurate or incomplete personal information.
Edit your profile within the app settings.
Right to Erasure
Request the permanent deletion of your account and data.
Use the "Delete Account" button in Settings.
Right to Portability
Receive your data in a machine-readable format to move to another service.
Submit a request via the Privacy Form in-app.
Right to Restrict
Limit how we process your data in specific circumstances.
Manage via the "Privacy Center" in the app.
Right to Object
Object to the use of your data for direct marketing/profiling.
Click "Unsubscribe" or toggle off "Marketing" in settings.
8.0 Data Portability (Advanced Integration)
In compliance with GDPR standards and inspired by best practices in digital publishing:
• You have the right to request a download of your account data, including your library metadata and profile information, in a structured, commonly used format (such as JSON or CSV).
• BookHouse Inc. will fulfill these requests within 30 days of verification, ensuring you can transfer your digital literary history to any other controller without hindrance.
9.0 Mandatory Account and Data Deletion Protocol (Apple & Google Compliance)
To ensure full compliance with the latest Apple App Store Review Guidelines and Google Play policies, ibookhouse provides a transparent and irreversible account deletion process:
• 9.1 The Deletion Path: Users can initiate account deletion directly within the ibookhouse application via: Settings > Account > Privacy & Security > Delete My Account.
• 9.2 Scope of Purge: Upon confirmation, we will purge your personal profile, reading progress, bookmarks, and device identifiers from our active databases.
• 9.3 Legal Retention for Authors/Publishers: If you have functioned as an author or distribution partner and received payments, we are legally mandated by the IRS and international tax authorities to retain certain financial and taxation records (e.g., Payout History, Tax Forms) for a minimum of 7 years. All other non-financial data will be deleted.
• 9.4 Third-Party Notification: We will automatically notify our technical partners (e.g., Firebase, Mixpanel) to delete any analytical identifiers associated with your account within 30 days.
10.0 Cross-Border Data Transfers
Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. This means data may be transferred to computers located outside of your state or country. BookHouse Inc. ensures these transfers are protected by Standard Contractual Clauses (SCCs) to guarantee a level of protection equivalent to that of the European Union.
11.0 Children’s Privacy and Compliance (COPPA) BookHouse Inc. takes the protection of children’s data as a top priority. The ibookhouse platform is designed for a general audience. However, we implement strict measures to safeguard minors:
• Minimum Age: The Services are not intended for individuals under the age of 18 ("Minors").
• Data Collection: We do not knowingly collect, use, or share any Personal Information from children under the age of 13.
• Parental Rights: If a parent or guardian discovers that a child has provided personal information, they should contact us at privacy@ibookhouse.com.
• Immediate Deletion: Upon notification or discovery, we will take immediate steps to terminate the account and delete all associated information from our active files.
12.0 Data Security and Retention Standards We employ technical, organizational, and administrative measures designed to protect your information from unauthorized access, loss, or misuse.
• Security Protocols: We save personal information to backup archives every 24 hours to ensure data integrity.
• Encryption: We utilize industry-standard encryption and security systems; however, users are responsible for maintaining the secrecy of their own passwords.
• Retention Policy: We retain Personal Information only for as long as necessary to fulfill the purposes for which it was collected, resolve disputes, or comply with legal obligations.
• Backup Purging: Data stored in our backup archives is typically deleted or isolated every half-year to ensure it is not processed beyond its intended purpose.
13.0 Global Compliance and REC (Recourse, Enforcement, and Liability)
BookHouse Inc. confirms its commitment to the following global standards for all ibookhouse users:
• Frameworks: We comply with GDPR (EU), CCPA/CPRA (California), LGPD (Brazil), and PIPEDA (Canada).
• Legal Recourse: We are committed to investigating and responding to any privacy complaints within 30 days.
• Standard Contractual Clauses (SCCs): We implement appropriate safeguards to ensure data remains protected when transferred outside your home country.
14.0 Modifications to this Privacy Policy We will modify this Policy if our privacy practices change or to reflect new legal requirements from platforms like Apple, Google, or publishing partners.
• Notice: We will notify you of any material changes via a prominent notice within the ibookhouse app or by email.
• Acceptance: Your continued use of the platform after changes are posted constitutes your acceptance of the updated Policy.
15.0 Final Declaration and Contact Information By using the ibookhouse platform, you acknowledge that you have read and understood all parts of this Policy. To exercise your rights or ask questions, please contact:
• BookHouse Inc. Data Protection Team
• Email: privacy@ibookhouse.com
• Mailing Address: 222 E 93rd St, New York, NY 10128, USA
• Technical Support: Available via the "Contact Us" or "Privacy Settings" sections within the ibookhouse app.
